Verify a Kentucky CNA / SRNA Record Through the Official KBN Registry
Looking for Kentucky CNA license verification? Kentucky officially uses the title State Registered Nurse Aide (SRNA). The Kentucky Board of Nursing maintains the Nurse Aide Registry and provides the public verification portal used to check an SRNA certification record.
This guide shows which search to use, what to read in the full report, how Kentucky’s two-year renewal works, what employment proof is required, how employers check abuse-related registries, and what to do when a record is lapsed or missing.
Quick Answer: How to Verify a Kentucky CNA
Use the Kentucky Board of Nursing License Verification Portal and look for the SRNA certification. Kentucky commonly receives searches for “CNA license,” but the official state credential is State Registered Nurse Aide certification.
KBN License Verification Portal
Use the public KBN verification portal for current Kentucky SRNA certification information. You do not need to rely on a private CNA directory.
Open “View Report”
After finding the matching record, open the full report. Do not treat the first search-result row as the complete verification.
Do not verify CNA through Nursys alone
Nursys QuickConfirm is used for professional nursing-license information. Kentucky SRNA certification is available through the KBN License Verification Portal.
If the job or credential says CNA, nurse aide or SRNA, verify the Kentucky SRNA certification. If the credential is RN, LPN or APRN, use the professional nursing-license route instead.
Kentucky CNA vs SRNA: Why the Name Matters
Kentucky’s official language can confuse users because many employers and job seekers say “CNA,” while the state registry uses State Registered Nurse Aide.
“Kentucky CNA license lookup,” “Kentucky nurse aide registry,” “KY CNA verification” and “Kentucky SRNA verification” usually point to the same core task: checking the official KBN SRNA certification record.
Kentucky CNA License Lookup: Step-by-Step
Follow the same basic sequence whether you are a nurse aide checking your own status, an employer verifying a candidate, or a family member confirming a credential.
Open the KBN License Verification Portal
Start with the public verification system linked by the Kentucky Board of Nursing. Avoid paid directories when the official state record is available.
Search with the strongest identifier you have
Use the SRNA or credential number when available. If you only have a name, enter it carefully and compare every matching result instead of assuming the first similar name is correct.
Confirm that the credential is SRNA
A person may appear under another KBN credential. Make sure you are verifying the State Registered Nurse Aide certification required for the job or purpose.
Open “View Report”
KBN instructs users to open the report after the result appears. Review the complete record instead of relying only on the summary search row.
Check status and expiration
Confirm whether the SRNA certification is current and note the expiration date. An old certificate, training completion document or employer badge does not prove current registry status.
Save dated proof when the decision matters
Employers and compliance teams should document the official source, date checked, worker name, SRNA number, status, expiration and any follow-up required by facility policy.
What to Check in a Kentucky SRNA Verification Report
A valid search result should be treated as a compliance record. Match the person and credential before deciding that the nurse aide is cleared for work.
| Report item | Why it matters | What to do |
|---|---|---|
| Name | Common names can produce multiple possible matches. | Compare the full name and any other available identifiers before relying on the result. |
| SRNA certification | Kentucky CNA status is recorded as State Registered Nurse Aide certification. | Make sure the credential being verified is SRNA rather than RN, LPN, CMA or another KBN record. |
| Status | A visible historical record does not automatically mean the certification is currently active. | Use the current status shown in the full official report. |
| Expiration date | Kentucky SRNA active status is maintained on a two-year cycle. | Record the expiration date and set a recheck before onboarding or continued employment if needed. |
| Abuse-registry notice | KBN maintains Kentucky’s nurse aide abuse registry and can display a notice when applicable. | Employers should follow the official registry and facility-compliance process before employment. |
| View Report details | The initial result is only a summary. | Open the full report before saving or documenting the verification. |
Kentucky CNA / SRNA Renewal: Current Requirements
Kentucky SRNA active status is valid for two years. The date the aide passed the nurse aide competency examination is used as the renewal date for SRNA status.
2-year active period
SRNA status must be renewed every two years to remain current on the Kentucky Nurse Aide Registry.
Up to 60 days before expiration
The “Apply for renewal” option appears on the Nurse Portal dashboard no sooner than 60 days before the SRNA expiration date.
8 paid hours
Renewal requires proof of at least eight hours of paid SRNA nursing or nursing-related work in each 24-month period.
Do not wait for a mailed notice
KBN states that the Kentucky Nurse Aide Registry no longer mails renewal reminders or certification letters.
How to renew through the Nurse Portal
Create or sign in to your KBN Nurse Portal account
SRNA renewal, reinstatement and reciprocity applications are handled through the Kentucky Board of Nursing Nurse Portal.
Check your SRNA expiration date
Use the public KBN License Verification Portal before renewal so you know the current expiration date and whether the renewal window should be available.
Select “Apply for renewal” when it appears
The option appears beside the SRNA certification on the dashboard no sooner than 60 days before expiration.
Upload the required employment proof
Prepare acceptable documentation showing at least eight paid hours of qualifying SRNA employment during the 24-month period.
Submit additional documents if KBN requests them
Requested documents can be uploaded in the Nurse Portal. KBN’s SRNA guidance also lists kbn.knar@ky.gov for requested additional documentation.
Recheck the public record after processing
Do not assume submission alone changed the status. Return to the public verification portal and confirm the updated SRNA record.
KBN identifies a paycheck stub, prior-year W-2, or a healthcare-facility letter on official letterhead that is signed and dated by the appropriate party as examples of employment proof.
The current KBN SRNA renewal instructions do not publish a single SRNA renewal fee in the renewal steps. Do not copy the RN/LPN renewal fee into an SRNA application. Confirm any amount presented inside the official Nurse Portal before paying.
Private-Duty SRNA Renewal: Extra Proof Is Required
Kentucky has a specific documentation route for SRNAs performing private-duty nursing. Do not use ordinary facility-employment proof when the official private-duty form applies.
Use the SRNA Private Duty Form
The person receiving care, or a family member of that person, completes the official private-duty documentation used for SRNA renewal.
Signature must be notarized
KBN states that the employer must sign and date the private-duty form in front of a notary public.
- Nursing-related duties performed.
- Dates of employment.
- Proof of payment for services.
- Full name of the person or family member completing the verification.
- Address and telephone number of that person or family member.
Expired or Lapsed Kentucky SRNA: Reinstatement Options
A lapsed SRNA has a different task from a normal renewal. The key question is whether you can prove qualifying paid nursing-related employment for the period before expiration and for every two years the registration has been lapsed.
Complete the correct reinstatement route and verify the updated public record before returning to work in a role that requires active Kentucky SRNA status.
Out-of-State CNA: Kentucky SRNA Reciprocity
An active CNA or nurse aide registration in another state does not mean you should skip Kentucky’s process. Kentucky handles reciprocity through the KBN Nurse Portal.
Apply for SRNA Reciprocity
Create or sign in to the Nurse Portal, choose “Apply for a License,” then select the State Registered Nurse Aide Reciprocity Application.
- Full name and telephone number.
- Mailing address.
- Social Security number.
- Date of birth.
- State where you are currently certified.
- Current certification or registration number.
- Social Security card, driver’s license and state certification.
Reciprocity may not apply
KBN states that a person without active status in another state must complete an approved Kentucky training course and competency evaluation.
KCTCS is Kentucky’s sole provider of nurse aide testing.
Kentucky CNA Verification Checklist for Employers and Facilities
A Kentucky facility should not treat one name match as the entire hiring check. KBN specifically connects SRNA verification with abuse-registry review, and the Office of Inspector General requires facilities to account for additional caregiver-misconduct screening.
Document the SRNA verification
- Official KBN License Verification Portal used.
- Date and time checked according to facility policy.
- Candidate’s full name.
- SRNA number when available.
- Current status and expiration date.
- Full “View Report” reviewed.
- Reviewer name or initials.
Check required abuse-related registries
- Review the Kentucky nurse aide abuse-registry information connected to the SRNA record.
- Use the official Kentucky Adult Caregiver Misconduct Registry when required.
- Facilities should follow current KARES/OIG requirements for employee screening.
- Do not enter an employee Social Security number into a private or unofficial lookup site.
An old certificate, training card, resume, staffing-agency profile, social-media page or screenshot from a previous date does not replace the current official Kentucky registry check.
No Kentucky CNA / SRNA Result Found? Check These Issues First
A missing search result does not automatically prove that a person never completed nurse aide training. Work through the credential, identifiers and application stage before drawing a conclusion.
| Problem | Possible reason | Best next step |
|---|---|---|
| No result by name | Spelling, maiden name, legal name change or wrong person. | Retry carefully and use the SRNA number when available. |
| RN/LPN record appears | You matched a professional nursing credential instead of SRNA certification. | Return to the KBN portal and confirm the record type is SRNA. |
| Recently passed the competency test | KCTCS test results may not yet have reached the registry. | KBN states results are usually available within 30 days. If less than 30 days have passed, allow the normal processing period. |
| More than 30 days after testing | The testing or transmission record may need follow-up. | KBN directs candidates to KCTCS for test-result assistance after the stated processing period. |
| Application submitted but no certification | Submission is not the same as issuance. | Open the Nurse Portal, locate Submitted License Applications and select “View Status.” |
| Certification expired | Normal renewal was missed or employment proof was not completed. | Use the SRNA reinstatement route rather than starting an ordinary renewal. |
| Out-of-state CNA missing | Kentucky reciprocity has not been completed. | Review the KBN reciprocity requirements before assuming the other-state credential transfers automatically. |
KBN specifically tells users not to call the Board merely because the public SRNA search returns no result. First verify the spelling, number, credential type, application status and whether the person has ever held a Kentucky SRNA number.
Information and Documents to Keep Ready
The information you need depends on whether you are only verifying a public record, renewing, reinstating or applying through reciprocity.
For verification
- Full legal name.
- SRNA number if known.
- Former name when relevant.
- Expected credential type.
- Verification date for your records.
For active-status renewal
- Full name.
- Social Security number or SRNA number.
- Date of birth.
- Current mailing address.
- Telephone number.
- Qualifying employment proof.
For an out-of-state transfer
- Current state certification information.
- Certification or registration number.
- Social Security card.
- Driver’s license.
- State certification document.
- Current pay stub if KBN requests it.
Do not send Social Security numbers, identity documents or Nurse Portal credentials through article comments, social media, private CNA directories or unofficial forms. Use KBN’s official systems when sensitive information is required.
Kentucky SRNA Name or Address Changes
If your registry information changed, update it through the Nurse Portal instead of assuming the public record will correct itself automatically.
Use the SRNA name-change application
Log in to the Nurse Portal, go to Other Applications and choose the SRNA name-change option. KBN lists documents such as a marriage certificate, divorce decree showing the legal change, court order or Social Security card as possible supporting proof.
Update the SRNA address through the portal
Go to Other Applications, choose the SRNA address-change route and complete the address update before relying on old contact information.
When to Contact Kentucky Board of Nursing
Use the self-service verification, renewal and application-status tools first. Contact KBN when the official process asks for more documentation or when the portal route cannot resolve a specific record issue.
Kentucky Board of Nursing
Address: 312 Whittington Parkway, Suite 300, Louisville, KY 40222.
Phone: 502-429-3300 or 800-305-2042.
Normal office hours: Monday–Friday, 8:00 a.m.–4:30 p.m. Eastern Time.
Unexpected “license investigation” calls
KBN currently warns that it does not contact licensees by phone or text regarding investigations or license status. Official communication is through U.S. mail or the Nurse Portal account.
Do not provide payment, banking details, passwords or personal identifiers to an unexpected caller claiming the SRNA record is about to be suspended.
Official Kentucky CNA / SRNA Verification Resources
Choose the official resource that matches the task. Public verification, renewal, reinstatement, reciprocity and testing are different workflows.
Public SRNA status check.
Use to find the Kentucky SRNA record, check expiration and open the complete verification report.
Registry and employer-check instructions.
Use for search guidance, abuse-registry information, facility responsibilities and the current online-only verification rule.
Two-year renewal and work proof.
Use for renewal timing, required information, acceptable employment documentation and private-duty requirements.
Account actions.
Use for renewal, reinstatement, reciprocity, application status, requested documents and SRNA record changes.
Lapsed certification.
Use when the SRNA status has expired and the aide needs to prove qualifying paid employment or follow the retraining/testing route.
Out-of-state aide transfer.
Use when an aide with another state’s active registry status wants to apply for Kentucky SRNA registration.
Training and competency testing.
Use for Kentucky nurse aide testing information, especially when retraining/testing is required.
Program and registry requirements.
Use for Kentucky Cabinet for Health and Family Services guidance on nurse aide training and registry requirements.
Employer screening route.
Facilities should use the official registry as required by Kentucky screening rules and protect employee Social Security numbers.
Kentucky CNA License Verification FAQs
These answers cover the most common Kentucky CNA/SRNA lookup, status, renewal, employment and reinstatement questions.
How do I verify a Kentucky CNA license online?
Use the Kentucky Board of Nursing License Verification Portal and verify the State Registered Nurse Aide certification. After locating the correct record, open “View Report” and review the current status and expiration information.
Is a Kentucky CNA called an SRNA?
Yes. Kentucky’s official registry title is State Registered Nurse Aide, abbreviated SRNA. People commonly search for “Kentucky CNA license,” but the KBN record is an SRNA certification.
How often does a Kentucky SRNA need to renew?
Kentucky SRNA active status is valid for two years. The date the aide passed the nurse aide competency examination is used for the renewal cycle.
When can I start my Kentucky SRNA renewal?
KBN states that the “Apply for renewal” option appears beside the SRNA certification in the Nurse Portal no sooner than 60 days before the expiration date.
How many hours must I work to renew a Kentucky SRNA?
KBN requires proof of at least eight hours of paid employment as a state registered nurse aide performing nursing or nursing-related functions during each 24-month period.
What documents can prove Kentucky SRNA employment?
KBN lists a paycheck stub, a W-2 from the previous year, or a signed and dated letter from a healthcare facility on official letterhead as examples. Private-duty aides use a separate documentation route.
What happens if my Kentucky SRNA certification lapses?
Use the SRNA reinstatement application. If you can prove the required paid nursing-related employment, submit the required proof. If you cannot show qualifying employment, KBN directs you to KCTCS to retake the applicable nurse aide classes and competency test.
Can I transfer an out-of-state CNA certification to Kentucky?
Kentucky offers an SRNA reciprocity application through the KBN Nurse Portal for applicants with active status in another state. Applicants without active out-of-state status must follow Kentucky training and competency-evaluation requirements.
Why is my Kentucky SRNA not showing after I passed the test?
KBN states that test results are usually available within 30 days after the competency examination. If the normal processing period has passed, follow the KCTCS test-result assistance route and also review application status in the Nurse Portal.
Does a Kentucky employer need to check more than the SRNA status?
Yes. KBN explains that long-term care facilities must check nurse aide registry and abuse status, and Kentucky guidance also directs facilities to the Adult Caregiver Misconduct Registry as part of required employee screening.
Can I request written Kentucky SRNA verification by mail?
No. KBN states that SRNA verifications must be completed online and that written and mailed verifications are no longer available.
Is VerificationLicense.org the Kentucky Nurse Aide Registry?
No. This is an independent informational guide. It does not issue, renew, reinstate, transfer, investigate or change any Kentucky SRNA certification. Use the Kentucky Board of Nursing and other official Kentucky resources for final decisions.
Bottom Line: Verify the Kentucky SRNA Record First
For Kentucky CNA license verification, use the Kentucky Board of Nursing License Verification Portal and confirm the State Registered Nurse Aide certification. Open the full report, check current status and expiration, and save dated proof when the result affects employment or compliance.
For renewal, remember the two-year cycle, the eight-paid-hour employment requirement and the Nurse Portal renewal window. If the certification has lapsed, use reinstatement. If the aide is coming from another state, use reciprocity. Employers should also complete the required abuse and caregiver-misconduct screening rather than stopping after a basic name search.